Virtual User Group Meetings
Frequently asked questions and answers
Quick Steps to Attending a Virtual User Group Meeting
Step 1 To join a phone conference:
- Dial the access number.
- At the system prompt, dial your Participant Entry Code.
Step 2 To begin a Web conference:
- Go to www.webmeetpro.com
- You should click the "Join a Meeting" button (left-hand side)
- At the login screen, type the entry codes and click the "Login" button. You will need to fill in the following information;
Participant Code:
Name:
Company:
Email:
- If you experience any connectivity issues please summon an webmeetpro operator by dialing (*0 )
What are Virtual User Group Meetings?
Virtual User Group Meetings function the same way as Local User Group meeting, except that the group meets via a conference call to hear the presenters/leaders and a website URL is provided for presentation sharing and online chat, rather than a face-to-face meeting.
Who can attend a Virtual User Group Meeting?
Anyone can attend a Virtual User Group meeting; all you need is a phone and computer and be signed up as a member of that particular user group and it's Virtual User Group meeting.
Why would a user group want to do a Virtual User Group Meeting?
Hosting a virtual user group meeting is the perfect way for Tivoli User Group Leaders to supplement face to face meetings. A virtual user group meetings, allow members to stay engaged and share information with anyone in the world in a fraction of the time and at a fraction of the cost that it would take to hold a physical meeting or event.
Who should attend a Virtual User Group Meeting?
If there are no local User Groups in your area, or your interest is in a product area not often covered by your local group, then attending a Virtual User Group meeting may be a great option for you. Virtual User Group meetings are open to all TUC members.
Can I attend any Virtual User Group Meeting?
In order to attend a particular virtual user group meeting, you must first join the local user group hosting the meeting and register for the meeting as you would a normal face to face meeting.
Where can I find a list of Virtual User Group meetings?
You can find a listing of virtual user group meetings on the Upcoming Local Tivoli User Group Meetings page. All virtual meetings will be indicated as so under the "Location" column.
Do's and Don'ts when attending a virtual user group meeting
As a virtual meeting participant please follow this etiquette to help create a proper conference call setting.
- Do review your user group meeting invitation to get the dial-in and website pass codes which are needed to join the call.
- Do dial in on time. The phone line will beep every time someone new joins the call. Dialing in late can be a distraction to those attending a meeting that has already started.
- Do log in to the online conferencing website early to ensure your computer has the necessary requirements to join the meeting. (www.webmeetpro.com ) If not, you may need to download additional software.
- Do Be sure to follow the instructions being given to you by the meeting facilitator. He/She might ask you to press *6 to mute your phones, only ask questions via the chat functionality, participate in polls, etc.
- Do try to avoid noises and distractions. Find a quite environment.
- Don't assume everyone recognizes your voice. This is especially important for large meetings, announce yourself before speaking.
- Don't push the mute button, or place the conference on hold. Many business phones will start playing music when you push the mute or hold button.
Please share your virtual meeting experiences with us by sending your feedback to support@tivoli-ug.org.
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